14 Aug How to Conduct a Successful Remote Board Meeting
When conducting remote board meetings, it’s essential to have a solid structure that keeps the discussion focused and on target. It’s easier to keep the discussion on track when the participants have an organized agenda. It’s also beneficial to distribute the agenda along with any related documents to attendees in advance via a secure online board portal to allow them to take notes and add items to the agenda and review them prior to when the meeting begins.
Another way to ensure an effective remote board meeting is to reduce distractions as much as possible. Participants should take the meeting in a quiet location, such as at office or home. This helps reduce the possibility that they’ll be distracted and miss important points to be discussed during the meeting.
It’s also an excellent idea to request the participants to muffle their microphones if they’re not talking, to cut down on distracting background noise. Additionally, the designated minute-taker must note all motions in full, as well as who made the motion and who voted for the motion. This is vital for keeping a clear record of the meeting that can be used for future reference or for legal purposes further down the road.
It’s also crucial to stick to the deadlines you put on each item of the agenda to prevent the meeting getting bogged down. It is also possible to promote efficient meetings by encouraging attendees to use the parking lot for impromptu topics to ensure they don’t disrupt the main discussion.
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